Under supervision of the Senior Director, Finance and Operations, this position generates, processes, and maintains financial data in the organization’s financial software that ensure the accounting records reflect the current financial position. The position also collaborates and communicates with internal and external parties to ensure campaign funds are accounted for and processed efficiently and accurately in the organizations fundraising database.
Essential Job Functions:
Manage Donor Choice Program
- Ensure that designation information is properly reflected in fundraising software and on the general ledger.
- Build and maintain relationships with individuals, corporate partners, and receiving agencies while serving as customer service liaison and working independently to resolve any issues.
- Provide support to Resource Development staff including reporting, payment information, and any other campaign related questions.
- Communicate donor and designation information to receiving agencies and United Ways.
Process Cash Disbursements (Accounts payable and other)
- Process all accounts payable, ensuring payment is accurate, supported by appropriate documentation, and approved. Prepare computer checks, electronic payments and mail to vendors/agencies.
- Interface with vendors and answer any questions regarding payments, contracts and processes.
- Review expense coding to ensure budget coding.
- Maintain Accounts Payable files.
- Prepare and maintain purchase orders.
- Review and reconcile monthly corporate credit card expenses.
- Perform the processing of monthly accruals, amortization of prepaid expenses, fixed asset depreciation, and recording of adjusting and reclassification journal entries, if necessary.
- Maintain vendor files including updated W-9 forms; prepare 1099 forms as needed.
- Answer accounting and financial questions by researching and interpreting data.
- Protects organization’s value by keeping information confidential.
Account for Grants and Programs
- Work with Senior Director, Finance and Operations to ensure that financial activity associated with grants is accounted for properly and in accordance with grant agreements.
- Assist with preparation of grant budget and prescribed reports for presentation to project directors, project boards and steering committees.
- Prepare invoices as necessary and ensure that grant funds are drawn down in a timely manner.
- Ensure General Ledger accurately reflects grant activity including appropriate classification of restrictions, if any.
Maintain General Ledger Accounts
- Prepare journal entries to record agency activity and post to general ledger.
- Reconcile general ledger accounts timely and accurately.
- Provide support and analyses as may be required in connection with financial audits performed by outside auditors.
- Prepare and post monthly and quarterly journal entries to allocate personnel costs, facilities costs, and overhead among divisions and programs.
- Prepare and post monthly investment activity.
- Continue to improve and document processes that will increase efficiencies
- Maintain petty cash accounts and log all outgoing disbursements.
- Monitor all vendor payment contracts to ensure all payments are made according to agreement.
- Learn the other roles in the Finance team to provide back up support when necessary.
- Demonstrate UWGP’s Core Values in all internal and external interactions.
- Participate as a team member in Finance & Operations and organizational activities.
- Champion exceptional service both internally and externally.
- Perform other duties as organizational needs dictate.
Duties require completion of a Bachelor’s degree and at least one year of related experience, or an Associate’s degree and at least three years of related experience, or equivalent combination of education and experience.
Required Experience and Skills:
- Basic knowledge of bookkeeping, general accounting principles, and knowledge of accounts payable/receivable and financial reconciliation.
- Ability to work independently, manage multiple tasks, and meet project deadlines with a high degree of accuracy.
- Thorough knowledge of modern office practices, procedures, and equipment, including the use of computers.
- Considerable knowledge of computer software programs and applications for financial management (including Excel).
- Strong attention to detail; ability to identify and implement improvements to operating systems.
- Strong analytical and problem solving skills.
- Strong communication skills, both verbal and written with a professional presentation
- Non-profit finance experience preferred, but not required.
- Ability to establish effective working relationships with, and provide excellent customer service to, staff, vendors, donors, payee agencies, and volunteers.
This job operates in a professional office environment.
Position Type/Expected Hours of Work:
Days and hours of work are Monday through Friday 8:30 – 5:00. During peak times, this position may require long hours and/or weekend work.
Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.
Be a part of the change!
Advancing the common good is about helping one person at a time, and about creating community level change that benefits every member of the community. We are all connected and interdependent. We all win when a child succeeds in school, when families are financially stable, and when people are healthy. We have a staff of 34 dedicated employees to help us achieve our goals and fulfill our mission: To improve people’s lives by mobilizing the caring power of our community.
Organizational Core Values:
At United Way of Greater Portland we are:
Committed to Excellence
Leading with Integrity
Please submit a cover letter and resume to Daisy Wilson, firstname.lastname@example.org. Applications will be accepted until December 4, 2017
United Way of Greater Portland is committed to seeking and sustaining a culturally and ethnically diverse environment and to the principles that promote inclusive practices. We are dedicated to building a diverse staff with expertise and interest in serving our communities, and encourage persons of all types of diversity to apply.